4 Boston rental companies carry equipment commonly used for corporate events, and 1 mention these events directly. Company picnics, conferences, and product launches need dependable tents, seating, staging, and AV — often at a scale a home event never reaches.
General guidance for planning a rental like this — from the PartyRents editorial team, not specific to any one company.
As a rough guide, allow about 8 sq ft per guest for rows of seating, 10–12 for banquet tables, and more once you add a dance floor, bar, or buffet. Share your headcount and plan so the vendor can size it correctly.
Tents are staked into grass or weighted on hard surfaces. Larger frame and pole tents may require permits or utility line marking, so confirm the install method for your specific site.
Big tents often go up the day before an event. Ask about the delivery and takedown window so it lines up with your venue access and other vendors.
Order to your confirmed guest count plus a small buffer for walk-ins and gift or food tables. A common mix is 8 guests per 60-inch round or per 8-ft banquet table.
Some rentals include drop-off and pickup; others are customer-pickup only. Clarify whether stacking, placement, and return staging are included so there are no surprises on event day.
Lighting and sound gear needs accessible outlets or a generator, plus a safe cable run. Walk the space ahead of time to spot where power and speakers should go.
PartyRents lists 4 Boston, Massachusetts companies that carry equipment commonly used for corporate events, 1 of which mention these events in their own listing. Confirm each vendor's delivery area for your address.
The most-rented items are tents & canopies, tables & seating, lighting & sound. Use the category links on this page to see Boston companies that carry each one.
No — PartyRents is a directory. You contact each Boston company directly and we never add booking fees or invent ratings.