Festivals and fairs run on large-format gear: multiple tents, staging and sound, concessions, games, and enough seating for a public crowd.
PartyRents lists 1176 rental companies across 51 states that carry equipment commonly used for festivals & fairs — things like tents & canopies, staging & dance floors, lighting & sound and catering & concessions. Pick your state below to see local providers, then contact them directly to confirm what's available for your date.
General guidance for planning a rental like this — from the PartyRents editorial team, not specific to any one company.
As a rough guide, allow about 8 sq ft per guest for rows of seating, 10–12 for banquet tables, and more once you add a dance floor, bar, or buffet. Share your headcount and plan so the vendor can size it correctly.
Tents are staked into grass or weighted on hard surfaces. Larger frame and pole tents may require permits or utility line marking, so confirm the install method for your specific site.
Big tents often go up the day before an event. Ask about the delivery and takedown window so it lines up with your venue access and other vendors.
Staging and dance floors install best on level, stable surfaces. Flag any slope or soft ground so the vendor can plan leveling and keep the setup safe.
Lighting and sound gear needs accessible outlets or a generator, plus a safe cable run. Walk the space ahead of time to spot where power and speakers should go.
Concession and warming equipment can draw significant power — confirm the circuit or generator can handle it, and match machine output to your guest count.
It depends on your headcount and venue, but for festivals & fairs the most-rented items are typically tents & canopies, staging & dance floors and lighting & sound. Use the category links on this page to see companies that carry each one near you.
Pick your state from the list on this page to see local companies, or use the PartyRents map to browse by city. Each listing shows the vendor's service area, categories, and real contact details so you can reach out directly.
For busy dates — spring and summer weekends, holidays, and graduation season — reserving a few weeks to a couple of months ahead gives you the best selection. Popular items like tents and photo booths go first.
We match companies by the rental categories they actually list against the equipment festivals & fairs usually call for — and we flag the ones whose own descriptions specifically mention the event. We don't display prices or star ratings, and we never invent them.