Formal events call for a polished look — draped tents, upgraded seating and linens, staging, and lighting that sets the tone for the evening.
PartyRents lists 1012 rental companies across 51 states that carry equipment commonly used for galas & formal events — things like tents & canopies, tables & seating, linens & décor and lighting & sound. Pick your state below to see local providers, then contact them directly to confirm what's available for your date.
General guidance for planning a rental like this — from the PartyRents editorial team, not specific to any one company.
As a rough guide, allow about 8 sq ft per guest for rows of seating, 10–12 for banquet tables, and more once you add a dance floor, bar, or buffet. Share your headcount and plan so the vendor can size it correctly.
Tents are staked into grass or weighted on hard surfaces. Larger frame and pole tents may require permits or utility line marking, so confirm the install method for your specific site.
Big tents often go up the day before an event. Ask about the delivery and takedown window so it lines up with your venue access and other vendors.
Order to your confirmed guest count plus a small buffer for walk-ins and gift or food tables. A common mix is 8 guests per 60-inch round or per 8-ft banquet table.
Some rentals include drop-off and pickup; others are customer-pickup only. Clarify whether stacking, placement, and return staging are included so there are no surprises on event day.
Linen size depends on the table’s shape and the drop you want (lap-length vs. floor-length). Confirm your table dimensions before choosing so the linens hang correctly.
It depends on your headcount and venue, but for galas & formal events the most-rented items are typically tents & canopies, tables & seating and linens & décor. Use the category links on this page to see companies that carry each one near you.
Pick your state from the list on this page to see local companies, or use the PartyRents map to browse by city. Each listing shows the vendor's service area, categories, and real contact details so you can reach out directly.
For busy dates — spring and summer weekends, holidays, and graduation season — reserving a few weeks to a couple of months ahead gives you the best selection. Popular items like tents and photo booths go first.
We match companies by the rental categories they actually list against the equipment galas & formal events usually call for — and we flag the ones whose own descriptions specifically mention the event. We don't display prices or star ratings, and we never invent them.